Utah Conservation Corps
FOUNDED IN: 2001
Address:
7205 Old Main Hill
Logan, Utah
84322
Staff Assistant
JOB DETAILS
Actively Recruiting: Yes
Position title: Staff Assistant
Type of Position: Staff (Full-Time)
Town, City, Park, etc: Logan
Benefits: Health Insurance
ORGANIZATION/PROGRAM DESCRIPTION
The UCC is a non-residential AmeriCorps program composed of AmeriCorps members, staff, and partners dedicated to service to our community, environment, and regions requiring disaster response efforts. We offer opportunities to serve on one of our field crews or at one of our non-profit host sites. Our field crews work at project sites to improve the quality of the public lands, to improve and restore habitat, and to build and maintain trails. These AmeriCorps positions range from a 3 to 10 month commitment. We also have individual placement members who serve with one of UCC's many non-profit partners engaging in environmental education and community volunteerism. These positions have varying time commitments.
POSITION DESCRIPTION
The Utah Conservation Corps (UCC) Staff Assistant II will provide support to UCC staff through data management and member tracking for AmeriCorps program. The UCC Staff Assistant will also assist with other functions of the UCC office. This position is directly supervised by the UCC AmeriCorps Coordinator.
JOB DUTIES
Assists UCC staff with tasks associated with multiple AmeriCorps grants - 90%
• Work directly with UCC AmeriCorps Coordinator to ensure compliance in AmeriCorps programs and AmeriCorps member management.
• Assist with all aspects of onboarding of AmeriCorps members, which includes handling confidential information, accurate tracking of progress, prompt communication, and monitoring of multiple systems.
• Complete National Service Criminal History Checks, including ordering, reviewing, adjudicating, and certifying screenings for 250+ AmeriCorps members per year.
• Generate, update, and complete electronic documents such as Enrollment Eligibility Verifications and Member Service Agreements.
• Submit and monitor progress of USU Service Now requests.
• Process timely enrollment and exits of AmeriCorps members in the eGrants system, including accurate tracking and recordkeeping.
• Assist with maintaining and monitoring AmeriCorps member files in compliance with federal, state, and university requirements.
• Obtain and file documentation of evaluations, reports, and actions involving AmeriCorps members.
• Assists AmeriCorps members and candidates with varied, complex, and non-recurring questions and/or problems.
• Assists with data tracking of performance measures and Public Land Corps Hiring Authority.
Assists UCC staff with other office related tasks - 10%
• Records minutes for staff meetings and annual staff gatherings.
• Communicates with UCC field offices, recruiters, and UCC’s Business Services representatives to ensure member support.
• Assists with review of policies, forms, standard operating procedures, handbooks, and orientation materials.
• Other duties as assigned.
REQUIREMENTS
Minimum Qualifications:
- Two years of experience in an office setting or an associate degree/vocational training is required.
Knowledge, Skills, and Abilities:
- Strong interpersonal skills
- Experience with word processing and spreadsheet software and online office tools
- Ability to accurately compile, update, and manage complex data with minimal supervision
- Ability to organize and track large volumes electronic files in online multi-user systems
- Strong oral and written communication skills
- Ability to understand, document, and consistently follow procedures in a fast-paced, compliance-driven organization
- Familiarity with community volunteerism, non-profit organizations, natural resource conservation issues, or national service preferred
CONTACT INFORMATION
uccrecruiter@usu.edu